Careers

POSITION: Community Events Specialist

DEPARTMENT: Community Outreach

REPORTS TO:  Director of Community Outreach

CLASSIFICATION: Full-time, exempt

SCOPE OF POSITION:  To plan, manage and evaluate all HSTC signature events in conjunction with coordinating participation for all third party community events. Actively build and develop relationships within the community in support of our mission.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Coordinate, plan, implement and evaluate all signature events and third party events
• Establish measurable goals on an annual basis
• Prepare annual departmental budget, tracking revenue and expenses
• Work efficiently within departmental budgetary guidelines
• Prepare monthly board report
• Update annual event calendar, plan according to event timeline guidelines
• Recruit, train, schedule and supervise all event volunteers
• Provide assistance to event committees
• Partner with committees, sponsors, silent auction donors and suppliers for special events to ensure that all commitments are fulfilled
• Responsible for obtaining, securing and collecting event funds (i.e. petty cash, donation boxes) as assigned.
• Draft and distribute acknowledgement letters to event participants
• Attend off premise and after-hour meetings and events as needed
• Oversee creation of promotional materials, including flyers, brochures, newsletters, etc.
• Identify opportunities for underwriting and in-kind donations of goods and services
• Collaborate with committee members to secure silent and live auction items for events
• Maintain complete records of contacts (vendors, sponsors, volunteers, etc.) for all events
• Continue to customize and develop targeted revenue-driven events, observing other non-profits and researching other fundraising sources
• Organize all aspects of events to include dates, venue, supplies, staffing, etc.
• Submit communication requests for event announcements, updates, deadlines, etc.
• Create events on Facebook, posting and responding within page discussion accordingly
• Attend evening functions and work multiple weekend events throughout the year
• Work on several projects at once while adhering to strict deadlines
• Develop and maintain professional relationships within the workplace and community
• Demonstrate tact and diplomacy
• Participate in group meetings/ discussions

QUALIFICATIONS:

• Communicate effectively both written and orally
• Apply creative thinking and communicate ideas clearly and concisely
• Understand and practice sound financial and marketing principles
• Working knowledge of basic computer programs such as Microsoft Outlook, Word, Excel and PowerPoint.
• Ability to utilize a variety of internet-based platforms, such as the volunteer management system (VolunteerHub), social media (Facebook), fundraising websites (OneCause), etc.
• Demonstrate effective customer service skills
• Must have a Florida Driver’s License and a clean driving record.

EDUCATION AND EXPERIENCE:

• Minimum: 2-year Associates degree, 4-year or Bachelor’s degree preferred
• Prior experience in fundraising, event planning, advertising sales and marketing beneficial

PHYSICAL REQUIREMENTS:

• The functions of this job require standing, sitting and walking for extended periods of time. Substantial lifting is necessary at times. Must be able to push, pull and lift up to 35 lbs. May lift heavier items with assistance. Must be able to stoop, bend and lift overhead on a frequent basis. Must be able to control any personal allergic reactions to animals.

WORKING CONDITIONS:

• Exposure to high noise levels, odors, animal bites and scratches, diseases transferable between animals and humans, cleaning agents, insect/parasite controlling chemicals, slippery floors, dust, animal dander and excreta, injured animals and euthanasia, as well as staff and customer emotional extremes. Work in both indoor and outdoor exposures.

NOTE: The statements herein are intended to describe the general nature and level of work performed by employees and is not to be construed, as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract and are subject to change at the discretion of the employer.

The Humane Society of the Treasure Coast, Inc. retains the right to change this job description at any time.

TO APPLY: Please visit our main shelter at 4100 SW Leighton Farm Ave. Palm City, FL. 34990 to fill out an application. Send resumes to czanetti@hstc1.org with the subject line “HSTC Career Opportunity”.

POSITION: Fundraising Associate

DEPARTMENT: Development

REPORTS TO: Director of Development & Communications (DODC)

CLASSIFICATION: Full-time, exempt

BASIC FUNCTION:
The Fundraising Associate at the Humane Society of the Treasure Coast (HSTC) is an important member of the Development team, responsible for supporting the mission and community impact priorities of HSTC by: (1) providing support to the Director of Development & Communications; (2) managing revenue-producing programs within the department; and (3) positively representing our humane society through community partnerships.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage direct mail activities
• Manage Memorial Garden program
• Manage all external programs that bring in charitable revenue to the organization
• Manage the Mary Cowan Donor Wall and other donor recognition activities
• Coordinate donor appreciation events, in cooperation with the DODC
• Work with Event Specialist to create sponsorship goals for each signature event
• Manage a portfolio of modest-level donors and corporate partners, as assigned by the DODC
• Participate in all aspects of the corporate gift cycle: (1) Identification; (2) Qualification; (3) Cultivation; (4) Solicitation; and (5) Stewardship
• Work with DODC to ensure that donors receive timely and accurate communication pieces that support cultivation and stewardship efforts
• Work with the Executive Assistant to accurately record pledges and gifts into Raiser’s Edge donor database
• Assist Executive Assistant, when necessary, on office support functions including but not limited to ordering supplies, retrieving and sending mail, and covering for EA while out of office
• Attend off-site and after-hour meeting and events, including HSTC signature events, community affairs, and professional associations
• Other duties as assigned by the DODC

QUALIFICATIONS:

• Excellent attention to detail
• Ability to plan and prioritize work including organizational and computer skills
• Ability to handle multiple projects and deadlines
• Excellent verbal and written communication skills including strong interpersonal skills
• Ability to maintain and respect confidential and sensitive information
• Ability to work within a team
• Flexibility to work hours as necessary
• Communication and/or sales experience, preferred but not required
• Knowledge of Raiser’s Edge donor database system or other CRM, preferred but not required

PHYSICAL REQUIREMENTS:
Lifting and carrying may be necessary at times. Must be able to stoop, bend, and lift overhead on a frequent basis and perform duties regularly associated with cleaning. Must be able to control any personal allergic reactions to animals.

WORKING CONDITIONS:
Exposure to high noise levels, odors, animal bites and scratches, diseases transferable between animals and humans, cleaning agents, insect/parasite controlling chemicals, slippery floors, dust, animal dander and excreta, injured animals, euthanasia, and staff and customer emotional extremes.

EDUCATION, EXPERIENCE and TRAINING:
Bachelor’s degree required. Minimum of two years’ work experience in a team environment. Experience working on a nonprofit development or communications team for a minimum of one year preferred. Must have a valid Florida driver’s license.  

Note:
The statements herein are intended to describe the general nature and level of work performed by employees and is not to be construed, as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract and are subject to change at the discretion of the employer.

The Humane Society of the Treasure Coast, Inc. retains the right to change this job description at any time.

TO APPLY: Email your resume and cover letter to tgilmour@hstc1.org with the subject line “Fundraising Associate”.

POSITION: Humane Education Coordinator

DEPARTMENT: Humane Education

REPORTS TO:  Director of Humane Education

CLASSIFICATION: Part-time, non-exempt

SCOPE OF POSITION:  This position is a supportive role to the Director of Humane Education and will offer assistance with a variety of responsibilities related to the HSTC Pet Therapy Program, as well as HSTC Canine Connection Classes.

SALARY: $12/hour

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Executes duties in compliance with HSTC policies and procedures
• Maintains effective and consistent communication with Misty’s Pals volunteers
• Assembles Pet Therapy Orientation folders for new Misty’s Pals volunteers
• Performs regular site visits and facility evaluations at participating Pet Therapy locations
• Manage registrations of Misty’s Pals volunteers at participating Pet Therapy locations while maintaining a current Pet Therapy visitation schedule
• Records volunteer hours for Misty’s Pals volunteer while maintaining current spreadsheet in preparation for monthly board report
• Assists with preparation for Misty’s Pals Pet Therapy monthly meetings
• Drafts monthly compliance emails for Misty’s Pals Volunteers documenting any relevant updates on individual records
• Assists with tracking outcomes for grants to include documenting all necessary data
• Provides onsite support for Misty’s Pals volunteers at signature events
• Creates attendance spreadsheets for all scheduled Canine Connection classes
• Maintain current canine connection class schedules on the shared calendars and other formats
• Assembles participant folders with all relevant documents for Puppy Star and AKC Trick Dog classes
• Recruits and schedules Nose Work volunteers
• Recruits and schedules volunteers for Barn Hunt Trials
• Provides onsite assistance during Barn Hunt Trials
• Assists with planning, promoting and managing Summer Camp
• Price boutique items and place them on display shelves
• Maintains inventory of Canine Connection brochures at local veterinary practices, and coordinates volunteers to distribute brochures to new or existing offices
• Fosters a positive, productive, team-based environment and culture
• Fulfills all other duties as required.

QUALIFICATIONS:

• Ability to work as part of the management team.
• Ability to stay organized.
• Ability to communicate effectively orally and in writing.
• Ability to use a computer for data entry, to maintain records and generate materials.
• Proficiency with Microsoft programs (Word, Excel, Outlook, etc.)
• Ability to effectively prioritize work load.
• Ability to maintain professionalism in stressful circumstances.

EDUCATION AND EXPERIENCE:

• At least two years of experience in administrative support. Intermediate skill of computer software (Microsoft Windows: Excel, Word and Outlook). Excellent written and oral communication and organizational/people skills required.

PHYSICAL REQUIREMENTS:

• Must be able to control any allergic reactions to animals.
• Standing and sitting for extended periods of time
• Must be able to lift, carry and move items from place to place.

WORKING CONDITIONS:

• Exposure to: high noise levels, odors, animal bites and scratches, diseases transferable from animal to humans, cleaning agents, insect/parasite controlling chemicals, slippery floors, dust, animal dander and excreta, injured animals, euthanasia, and staff and customer emotional extremes.

NOTE: The statements herein are intended to describe the general nature and level of work performed by employees and is not to be construed, as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract and are subject to change at the discretion of the employer.

The Humane Society of the Treasure Coast, Inc. retains the right to change this job description at any time.

TO APPLY: Please visit our main shelter at 4100 SW Leighton Farm Ave. Palm City, FL. 34990 to fill out an application. Send resumes to jclifford@hstc1.org with the subject line “HSTC Career Opportunity”.

POSITION: Mobile Adoption Assistant

DEPARTMENT: Community Outreach

REPORTS TO:  Volunteer Program Manager

CLASSIFICATION: Part-time, non-exempt

SCOPE OF POSITION:  Assures that all partnering thrift store, pet store locations and boarding facilities have constant, regular inventory of adoptable HSTC animals. Works with volunteers to ensure safe transport of both animals and supplies to participating locations. Keeps up to date with any medical or behavioral concerns with animals at off site locations and makes proper arrangements for follow up care as needed.

SALARY: $10/hour

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Coordinates volunteers to transport animals to mobile adoption locations
• Maintains inventory of animal care supplies at all mobile adoption locations
• Trains staff and volunteers at participating mobile adoption locations how to complete an interview and animal adoption, demonstrates how to submit adoption paperwork and process payment accordingly
• Assists with checking the “Do Not Adopt” list and processing credit card adoption payments at time of adoption
• Availability after hours (evenings and weekends) for pending adoption approvals
• Enters completed adoption information in PetPoint; Submits receipts and payment accordingly
• Disseminates animal care information to visitors and adopters and answers any adoption questions or medical concerns
• Maintains all mobile adoption areas and ensures supplies are safely stored and appropriately stocked at all times
• Participates in special events
• Administers basic medical procedures for all animals at mobile adoption locations to include vaccinations, deworming and flea prevention
• Transports animals back to the shelter for medical or behavioral treatment
• Assists with conducting dog meets to identify suitable canines for mobile adoption locations
• Arranges for collection of donations from partnering mobile locations as needed
• Performs other duties assigned or as the situation dictates.

QUALIFICATIONS:

• Knowledge of basic animal care and behavior.
• Skill in humane animal handling and restraint.
• Knowledge of basic shelter medications, vaccinations and protocols.
• Ability to work as part of the management team.
• Ability to organize and conduct trainings.
• Ability to communicate effectively orally and in writing.
• Ability to use a computer for data entry, to maintain records and generate materials.
• Ability to effectively prioritize work load.
• Ability to maintain professionalism in stressful circumstances.

EDUCATION AND EXPERIENCE:

• At least two years of experience in animal care capacity. Intermediate skill of computer software (Microsoft Windows: Excel, Word and Outlook). Excellent written and oral communication and organizational/people skills required.

PHYSICAL REQUIREMENTS:

• Must have a valid driver’s license and clean driving record.
• Must be able to control any allergic reactions to animals.
• Standing and sitting for extended periods of time.
• Must be able to lift, carry and move items from place to place.

WORKING CONDITIONS:

• Exposure to: high noise levels, odors, animal bites and scratches, diseases transferable from animal to humans, cleaning agents, insect/parasite controlling chemicals, slippery floors, dust, animal dander and excreta, injured animals, euthanasia, and staff and customer emotional extremes.

NOTE: The statements herein are intended to describe the general nature and level of work performed by employees and is not to be construed, as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.  Furthermore, they do not establish a contract and are subject to change at the discretion of the employer.

The Humane Society of the Treasure Coast, Inc. retains the right to change this job description at any time.

TO APPLY: Please visit our main shelter at 4100 SW Leighton Farm Ave. Palm City, FL. 34990 to fill out an application. Send resumes to sfisher@hstc1.org with the subject line “HSTC Career Opportunity”.